# Manifest and record the received NF-e

> The NF-e issued against the company arrives in the list of third-party NF-e. Step by step in Odoo 18 with the Brazilian localization, by KMEE.

Fonte: https://docs.kmee.com.br/en/odoo/18.0/funcional/fiscal/manifestar-e-lancar-nf-e-recebidas/

The NF-e issued against the company arrives in the list of third-party NF-e. The team gives the acknowledgment, confirms the operation after receiving the goods, turns the downloaded note into the vendor invoice and also records the XML received by other means and the service invoice with withholdings.

## Before you start

The A1 digital certificate must be installed and linked to the company. The vendor must be registered, the product for resale registered and, for the service, the contracted service registered as a purchase product. For the XML received outside the DF-e, keep the NF-e file at hand. This applies in Brazil with configuration: the certificate and the Purchases fiscal operation are registered in the company, and the received notes come from the SEFAZ in the Fiscal app.

## Step by step

### 1. Give the acknowledgment of the operation

In the Fiscal app, in the DF-e Queries menu, open Third-Party NF-e. On the line of the note with the Summary badge, click Manifest, leave Aware of the Operation checked and click Manifest. Check in the Manifestation column that the note is Aware of the Operation. The system schedules the next query for 10 minutes later, shown in the Next Query card. After that time, click Fetch all: the note gets the Complete badge and the complete XML, which matches the DANFE. Example: the NF-e of 6,000.00 from Atacado Horizonte against Guatambu Móveis. The value does not change; the acknowledgment releases the content.

### 2. Confirm the operation after receiving the goods

Receive the goods and check them against the note. In Third-Party NF-e, on the line of the NF-e with the Complete badge, click Manifest, choose Confirmed operation and click Manifest. Check in the Manifestation column that the note is Confirmed operation. It is a conclusive manifestation, sent after the goods are received, within 90 days of the authorization of the NF-e. Before sending, check the access key and the value. Example: the NF-e of 6,000.00, 10 office steel desks at 600.00, already acknowledged and received.

### 3. Turn the downloaded note into the vendor invoice

On the line of the NF-e with the Complete badge, click XML and DANFE to check the access key and the total of 6,000.00. Click Import: the assistant opens with the file and shows the issuer and the total. In Fiscal Operation, choose Purchases; in the product list of the XML, choose the office steel desk for the item AH-MES-1206. Click Import invoice to create the entry invoice, check the document number and the access key filled in from the XML and click Confirm. Back in Third-Party NF-e, remove the To import filter: the note shows the linked invoice, and the same note cannot be recorded twice.

### 4. Import the XML received by other means

When the vendor sends the XML, in the Fiscal app, in the Documents menu, click Import. In File to Import, click Upload files and choose the XML. Check the access key, the number and the total of 6,000.00, and the issuer and recipient read from the XML. In Fiscal Operation, choose Purchases and, in the product list, choose the product for the vendor code AH-MES-1206. Click Import invoice, check the number, the series and the access key and click Confirm. In Fiscal Details, the entry document has the same access key; the paperclip icon keeps the original XML. The code stays recorded in the vendor list of the product: the next NF-e with this code already brings the product. The ICMS of 12% (720.00) comes highlighted in the XML.

### 5. Record a received service invoice with withholdings

In Invoicing > Vendors > Bills, click New and choose the vendor. In Fiscal Document Type, choose NFS-e and, in Fiscal Operation, Purchases. Inform the Series number and the Fiscal document number from the invoice received. Add the line with the contracted service and, in the line, in the PIS, COFINS and CSLL tabs, choose PIS RET 0.65%, COFINS RET 3% and CSLL RET 1%. Click Save & Close and Confirm: check the Tax Withholding and the Amount due. In Fiscal Details, the NFS-e received is Authorized. Example: NFS-e number 123, series 1, of 5,000.00, from Sanhaço Montagens de Móveis, for the maintenance of the warehouse furniture. PIS 32.50 + COFINS 150.00 + CSLL 50.00 = 232.50 withheld; net to pay 4,767.50. The ISS is paid by the provider in São Paulo.

## Expected result

The received notes acknowledged, confirmed after the goods arrive and recorded as vendor invoices with the same access key, the correct total and the withholdings of the service, and the note linked in Third-Party NF-e.

## If something goes wrong

If Fetch all shows the notice Next query scheduled in N minutes, wait for the Next Query time and use Fetch all. If the note remains Summary after the acknowledgment, wait for that time and use Fetch all again. If the confirmation was sent for the wrong note, register the correct event within 30 days of the first manifestation: each event can be registered twice and the most recent one counts. If the notice of duplicated fiscal document appears, the note was already imported: open the existing invoice from the list of Third-Party NF-e. If the confirmation of the bill says that series or number is missing, fill in the two fields with the data of the NFS-e received. If a Simples Nacional provider shows PIS, COFINS and CSLL withholding, remove the federal withholding from the line.

## Odoo 18 manual

Standard Odoo 18 features used in this task, from the official manual.

- [Bill control policies](https://docs.kmee.com.br/en/odoo/18.0/modules/compras/politicas-de-controle-de-faturas/)

## Continue the process

- [Record the purchase with freight and ICMS ST in the cost](https://docs.kmee.com.br/en/odoo/18.0/funcional/compras/frete-e-icms-st-no-custo-da-compra/)
- [From the purchase request to the approved purchase order](https://docs.kmee.com.br/en/odoo/18.0/funcional/compras/requisicao-cotacao-e-pedido-aprovado/)