# Vendor bills

> Vendor bills can be registered either manually or automatically in Odoo. Step by step in Odoo 16 with the Brazilian localization, by KMEE.

Fonte: https://docs.kmee.com.br/en/odoo/modules/financeiro/contas-do-fornecedor/

Vendor bills can be registered either **manually** or **automatically** in Odoo. The [Aged Payable report](https://docs.kmee.com.br/en/odoo/modules/financeiro/contas-do-fornecedor/#accounting-vendor-bills-age-payable-report) provides an overview of all outstanding bills to help ensure timely payment of the correct amounts.

See also

- Tutorial [Registering a vendor bill](https://www.odoo.com/slides/slide/register-a-vendor-bill-6582)
- [Manage vendor bills](https://docs.kmee.com.br/en/odoo/modules/compras/gerenciar-faturas-de-fornecedores/)

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## Bill creation

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### Manually

To create a vendor bill manually, go to **Accounting -> Vendors -> Bills** and click **New**.

Tip

Alternatively, it is possible to create a vendor bill from the Accounting dashboard:

- either click **Create Manually** on the **Vendor Bills** journal;
- or click the ⋮ **(vertical ellipsis)** icon of the **Vendor Bills** journal, then **Bill** under the **New** section.

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### Automatically

Vendor bills can be automatically created by **sending an email** to an email alias associated with the purchase journal, or by **uploading a PDF** in **Accounting -> Vendors -> Bills** and then clicking **Upload**.

Note

- Once the bill is uploaded, the PDF document appears on the right side of the screen, making it easy to fill in the bill information.
- Bills can be digitized for automatic completion.
- Services such as digitizing scanned or PDF vendor bills in Odoo require [In-App Purchase (IAP)](https://docs.kmee.com.br/en/odoo/modules/primeiros-passos/compras-no-aplicativo-iap/) credit or tokens.

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## Bill completion

Whether the bill is created manually or automatically, make sure the following fields are appropriately completed:

- **Vendor**: Odoo automatically fills in some information based on the information on the vendor's contact record as well as previous purchase orders and bills.

- **Bill Reference**: Add the sales order reference provided by the vendor. This field is used to [match](https://docs.kmee.com.br/en/odoo/modules/financeiro/pagamentos/#accounting-payments-matching) the products when they are received.

- **Auto-Complete**: Select a past bill/purchase order to complete the document automatically. The **Vendor** field should be completed before completing this field.

- **Bill Date**: Select the document's issuance date.

- **Accounting Date**: Update the document's accounting registration date if needed.

- - **Payment Reference**: Automatically indicated in the **Memo** field when

    registering the payment.

- **Recipient Bank**: Indicates the account number to which the payment will be made. This field is required when paying via batch payment files (such as NACHA and SEPA).

- **Due Date** or **Terms** for paying the bill.

- **Journal**: Select which journal should record the bill and in which [currency](https://docs.kmee.com.br/en/odoo/modules/financeiro/multimoeda/).

![filling the vendor bill](https://docs.kmee.com.br/odoo/referencias/img/applications/finance/accounting/vendor_bills/bill-completion.png)

Note

Multiple bills for the same purchase order may be issued if the vendor is on back-order and sends invoices as products are shipped or if the vendor sends partial bills or requests a deposit. In this case, multiple bills may have the same **Bill Reference**.

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## Bill confirmation

Click **Confirm** when the document is completed. The status changes to **Posted**, and a journal entry is generated based on the vendor bill information.

Note

Once confirmed, a vendor bill can no longer be updated. Click **Reset to draft** if changes are required.

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## Payment and reconciliation

To register a payment, click on **Register Payment**. In the **Register Payment** window, select the **Journal**, the **Payment Method**, the **Amount**, and the **Currency**.

When the **Amount** paid is less than the total remaining amount on the vendor bill, the payment is [partial](https://docs.kmee.com.br/en/odoo/modules/financeiro/pagamentos/#accounting-payments-partial-payment), and the **Payment Difference** field displays the outstanding balance.

The **Memo** field is filled automatically if the **Payment Reference** has been set correctly on the vendor bill. If the field is empty, select the vendor invoice number as a reference.

Then click **Create payment**. An **In Payment**/**Partial** banner appears on the bill until it is reconciled and its status updates to **Paid**.

See also

- [Payments](https://docs.kmee.com.br/en/odoo/modules/financeiro/pagamentos/)
- Bank reconciliation

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## Aged payable report

To get an overview of the open vendor bills and their due dates, go to **Accounting -> Reporting -> Aged payable**.

Click the ▸ **(right arrow)** icon next to a vendor to view the details of all their outstanding bills, including the due dates and amounts.

Note

Click **PDF** or **XLSX** to generate a PDF or XLSX file, respectively.

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