Review and import supplier NF-e through DF-e
Look up the NF-e issued to your company, record the recipient manifestation and import the note as a supplier bill.
Before you start
Have the recipient company's digital certificate installed and access to the Fiscal app. The notes issued to the company's CNPJ appear in Fiscal > DF-e Queries > NF-e de Terceiros.
Step by step
1. Find the received note
Open Fiscal > DF-e Queries > NF-e de Terceiros and filter by company and date. A note with the Resumo badge shows the main data; with the Completo badge, the full XML has been received. Use the XML and DANFE buttons on the line to check the issuer, the access key and the total against the expected purchase.
2. Record the recipient manifestation
On the note line, click Manifestar and choose the event that matches what happened: Ciente da Operação, to receive the full XML of a note in summary; Confirmada operação, after receiving the goods; Desconhecimento, for a note your company did not order; or Não realizado, for a transaction that did not take place. Send the event and check it in the Manifestação column. After the acknowledgment, the next query, at the time shown in Próxima Consulta or with the Pesquisar Todos button, brings the full XML.
3. Import the note as a bill
On the line of a note with the Completo badge, click Importar. Check the issuer and the total read from the XML, choose the fiscal operation, such as Compras, and match each supplier item to an internal product. Create the supplier bill and check the document number, the access key and the total. After you confirm the bill, the note appears linked to it in NF-e de Terceiros.
Expected result
The supplier bill is posted with the same access key as the received note, and the recorded manifestation appears in the NF-e de Terceiros list.
If something goes wrong
If the list does not show the expected note, check the active company and the date filters. If a note still has the Resumo badge after the acknowledgment, wait for the time in Próxima Consulta and use Pesquisar Todos. If the import does not find a product, choose the internal product that matches the supplier item in the list of XML products.